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Please access HERE the rules of participation for assembly details and additional services
You must login to your My Easyfairs > Manage event > Prepare your stand >Shop online
You may find more details in this document.
Your sales representative has sent a request to your email, check that it is not in spam. Through that email you will enter your private area on MyEasyfairs.
If you have not received this email, request it again. If you have forgotten your password, click on the”Forgot password?” button.
If you need more people to access the private area, you need to click on “manage user” and then “send request” on your MyEasyfairs.
Please, do not hesitate to contact madrid@easyfairs.com to solve any doubt or issue with MyEasyfairs.
From Tuesday, November 26 at 15:00 exhibitors will be able to place additional orders at the Operations counter on the Exhibitor Lounge at the ONSITE price (check our catalogue). Orders will be subject to availability of the material and technical possibility of the service and will have to be paid on the moment they recieve the invoice, which you will receive on your email as usual.
The furniture models may be modified by others of similar characteristics depending on the stock.
*Identification by the exhibitor responsible for the onsite contracting shall be required.
For All in & Al in plus participations the socket integrated in the monophase box is 500 W, enough to connect one or two devices (mobile phone, laptop…).
It is always advisable for exhibitors to order additional sockets to distribute the power of the box according to their needs.
The KWs provided with the participation cover the basic lighting service and the monophase socket.
Calculate the power that the exhibition elements need and remember that the extra power (KWs extra) must be added to the additional box order.
The space only modalities have an electrical connection of 130w/m². It does not include an electrical panel and it will be necessary to order the electrical panel with the organisation.
For both modalities, if you have your own electrical panel, you will also need to order the panel + consumption KWS with the organisers, so that there is a switchboard between the hall’s electrical supply and the exhibitor’s connections.
If you need more power than that assigned to your stand, you have to order an electrical box that covers that power and the extra KWs as the box does not include them.
Boxes of 5 Kws or less are monophasic. Those with a power of 10 Kws or more are triphasic.
Under no circumstances will triphasic sockets be connected to monophasic electrical boxes. If you need single-phase sockets in your three-phase electrical box, it is mandatory that you let us know in advance.
It is necessary to confirm the need for special electrical boxes with special sockets if necessary; the price of these may vary from the catalogue.
It is mandatory to use electrical panels ordered with EASYFAIRS for connection to the hall’s electrical network.
Graphic order with the organisation includes printing, placement and removal of the graphics. The design must be sent to operaciones@easyfairs.com. For further information, please refer to this document.
Exhibitors with modular participation may use their own graphic installation service but the following must be taken into account:
- The assembly day is 25th November from 15:00 and 26th November from 9:00.
- The graphics must adapt to the space. Under no circumstances will the side supports be removed, so you must subtract approximately 10 cm from the final external measurements to calculate the decoratable space inside the stand.
- The project must be sent to the operations department with the final measurements in accordance with the regulations.
- The graphics must be removed by the exhibitor at the end of the event without leaving traces, marks or residues.
Please, consult with the operations team if you have any doubts, and it will also be necessary to send this project.
It is the sign included in the ALL IN and ALL IN PLUS stands with the name and stand number. You can check more information in this document.
Yes, in this edition it will be possible to use the logo to personalise the signage. Consult this document for costs and measurements.
You can consult the assembly schedule in the operations manual in the Easyagenda section.
Contact the operations department for any questions regarding your machinery size and what we can do to facilitate its entry.
Please. be aware that during set-up and dismantling, vehicles are not allowed inside the hall.
The unloading of materials must be done in the unloading areas between halls and the materials must be transported inside.
In the event of needing early access to the hall to position his large machinery, you must be aware of and complete the priority access application form. If you have any doubts, please consult the exhibitor regulations
In order to carry out welding work during the event, it is necessary to inform IFEMA by filling in the following document and sending it to stecnica@ifema.es.
The keys to the storerooms and furniture are taped on or in them. If exhibitors leave these keys at the hotel/home, the storage room or counter will be opened without being locked again, and no other keys will be provided.
Under no circumstances are exhibitors allowed to attempt to open a locked cabinet or storage room without the key. Any damage resulting from an attempt to force the lock or door shall be the responsibility of the exhibitor who shall also be liable for the cost of the corresponding repair.
The plastic carpet is removed the night before the inauguration by IFEMA cleaning staff, when they make the general cleaning.
The pedestrian gates to the halls will open approximately 30 minutes after the show closes, and once the security department is satisfied that there are no visitors left inside the halls.
The gates for forklift access will be opened once the carpet has been removed from the aisles.
The organisers have no storage space available within the exhibition grounds. All companies’ material will have to be stored on their stands.
The storage of pallets and empty packages is managed directly by exhibitors with DB SCHENKER having storage space available on sit as an official IFEMA supplier.
The exhibitor or representatives will have to leave the stand material packed and labelled for collection the following day by their contracted logistics company.
The Organization will not be responsible for any loss or damage to merchandise that does not meet these requirements. Goods not collected after the dismantling period will be removed and stored by IFEMA’s official logistics company at the corresponding cost or discarded with the rest of the waste at a cost of 120 €/m2 of the total exhibition space.
The cleaning included in the stand contract includes the removal of protective plastic before the inauguration and the cleaning of the booth the night of the celebration.
Cleaning is not included if during the event the exhibitor’s waste bin has filled up, or if any liquid or rubbish has fallen on the floor.
The additional cleaning service for the event or for the first construction site must be hired separately. You may send and email to operaciones@easyfairs.com for quotation.
Neither the organisers nor the exhibition centre have these resources available for direct sales.
During the days of assembly and dismantling, no accreditations are required for the access of the companies’ personnel to the site.
Your pass is the ticket, you only have to check it once, and with the Smart Badge you have access to the fair on both days.
If it is the registration email, this is not a problem as it remains in our system for printing the Smart Badge.
If it is the Smart Badge that has been lost, it is not possible to reprint it.
Tuesday 26 November from 9:00 to 19:00.
Wednesday 27th and Thursday 28th of November from 9:00 to 17:30
Registration will be at the entrance of the hall.
For any Smart Badge issue, please ask at the Exhibitor Lounge counter.
From 9:30 to 18:00.
On the exhibitor’s day, November 26, from 12:00 to 19:00, the Easygo team will be in charge of distributing the readers among the stands, as well as providing them with an explanation of how it works and answering any questions they may have.
Readers who are not returned will be charged at a rate of €500.
In addition, you will not receive the information collected.
The Leads download is available from the MyEasyfairs private area on Friday morning as long as the reader has been delivered the day before.
The visitor will receive an email at the end of the day with a link to your company profile with all the information you have completed in your My Easyfairs.
When you register your staff with My Easyfairs, each member of staff will receive an email with a personalised visitor link licence for use during the event. The email will contain information on how to activate the licence.
Any Easygo package has unlimited Visit Connect licences.
If you have any problems with the Visit Connect app, please ask at Exhibitor Loung desk